Skip to main content

BRET Student Financials – Resources and FAQs for Department Administrators

Resources for VU and VUMC Administrators concerning Student Financials

We are here to help ensure all graduate students in the School of Medicine programs are administratively well supported throughout their training. By working cooperatively with others departments and staff across our institution, the BRET Financial team expects for all students to be financially supported (tuition, insurance, stipends, etc.) continuously during their training.

For questions regarding student payments (payroll or stipend payments), please email studentpay.bret@vanderbilt.edu.

For questions regarding student accounts (tuition, insurance, student service fees, etc.), please email studentaccounts.bret@vanderbilt.edu.

Vanderbilt Oracle Sign In (Be sure to sign in through Company Single Sign-On)

  • Why are the student’s fees and salary/compensation hitting incorrect costing?
    Please contact the BRET financial team at studentpay.bret@vanderbilt.edu to verify funding and make any corrections.
  • I need costing changed for student’s pay.
    Please contact the BRET financial team at studentpay.bret@vanderbilt.edu to verify funding and make any corrections.
  • VUMC has issues with a bill received.
    Please reach out to Ted Gilbert (ted.gilbert@vanderbilt.edu) or Stacy Johnson (stacy.johnson@vanderbilt.edu) for any VUMC billing issues.
  • A student is funded by another school.
    Please contact the school the student is funded by for any questions about their funding and copy the BRET financial team at studentpay.bret@vanderbilt.edu if the student is enrolled in one of the School of Medicine programs.
  • How do I bring in a direct admit student?
    Please contact the program manager for the program the student will be enrolled in. The program manager will work with the BRET HCM team to onboard the student.
  • How do I bring in an international direct admit student?
    Please contact the program manager for the program the student will be enrolled in. The program manager will work with the BRET HCM team to onboard the student.
  • A student has changed labs.
    Please contact the program manager for the program the student is enrolled in and copy the BRET financial team at studentpay.bret@vanderbilt.edu.
  • A student is graduating or leaving Vanderbilt.
    Please contact the program manager for the program the student is enrolled in and copy the BRET financial team at studentpay.bret@vanderbilt.edu.

Stacy Johnson, Administrative Officer
stacy.johnson@vanderbilt.edu

Stacy is the Student Financial Administrative Officer and oversees the HCM team. Please reach out to her with questions regarding VUMC billing and retroactive transfers.

Dana Doss, Budget Analyst
dana.l.doss@vanderbilt.edu

Dana oversees student financials for the following programs:
*Biochemistry
*Cancer Biology
*Cell & Developmental Biology
*Chemical & Physical Biology
*Health Policy
*Hearing & Speech Sciences
*Microbe Host Interactions
*Molecular Pathology & Immunology

Jean Miller, Budget Analyst
jean.miller@vanderbilt.edu

Jean oversees student financials for the following programs:
*Biomedical Informatics
*Biostatistics
*Epidemiology
*Human Genetics
*Molecular Physiology & Biophysics
*Neuroscience
*Pharmacology

Megan Chapman, Budget Analyst
megan.c.chapman@vanderbilt.edu

Megan oversees student financials for the first-year umbrella programs (the Interdisciplinary Graduate Program (IGP) & Quantitative & Chemical Biology (QCB)) and students funded by training grants.

Aaron Howard, Grants and Contract Coordinator
aaron.w.howard@vanderbilt.edu

Aaron coordinates student travel for our graduate students. For questions regarding booking travel or travel reimbursements, please reach out to Aaron.
*Visit the BRET student travel webpage.

Leslie Osing, Training Grant Development & Support Specialist
leslie.osing@vanderbilt.edu

Leslie oversees student fellowship submission for the following programs:
*Human Genetics
*Epidemiology
*Biostatistics
*Biomedical Informatics
*Microbe-Host Interactions
*Molecular Pathology & Immunology
*Chemical & Physical Biology
*Hearing & Speech Sciences
*Health Policy
  • For student fellowship submission in Neuroscience, Pharmacology, Molecular Physiology & Biophysics, or Cancer Biology, please work with the following administrators in Pod 3:
    Neuroscience: Susan Hotaling
    Pharmacology: Dan Quimby
    Molecular Physiology & Biophysics: Beth Rivas
    Cancer Biology: Susan Hotaling
  • For student fellowship submission in Cell & Developmental Biology and Biochemistry, please work with the administrators in Pod 2:
    Cell & Developmental Biology: Stephanie Clapper
    Biochemistry: Tracya Humphreys

Complete listing of BRET Office Team.