Job Opportunity: Associate Program Officer, Government-University-Industry Research Roundtable

Kate Stuart
January 2, 2014

Associate Program Officer, Government-University-Industry Research Roundtable

Location: Corporate Headquarters - DC

Department: Policy & Global Affairs Div

Job Req #: 130185-6

Basic Requirements: 

Bachelor's degree in a related field or equivalent knowledge with 3 years of related professional experience. Master's in science or science policy; government and/or business exposure desired. Proficiency in Microsoft Office Suite desired. Knowledge of issues in applicable discipline. Ability to solve varied and complex problems using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent written, oral, and interpersonal skills with a proven ability to effectively interact with all levels of employees. Ability to multitask and to manage high pressure situations professionally.



The Government-University-Industry Research Roundtable (GUIRR) provides a platform for leaders in science and technology from government, academia, and business to discuss and take action on scientific matters of national importance. These include issues facing partnerships between government, universities, and industry, the academic research enterprise, training of the scientific workforce, the effects of globalization on U.S. research, and others.

The Government-University-Industry Research Roundtable (GUIRR) seeks an Associate Program Officer who possesses strong written and verbal communications skills and can work independently to help GUIRR achieve its goals.  The selected candidate will work in a creative and dynamic environment and tackle a diverse set of job responsibilities including: organize general meetings and workshops; coordinate and assist with the management of new and ongoing projects; develop and review written materials; interface and communicate with senior officials in government, companies, and universities as well as other contacts; conduct background research on an array of science, engineering, technology and policy topics; review and manage two websites; manage a diverse set of committee activities; arrange  announce, and moderate a monthly webinar series; and provide overall programmatic support.   Candidate must be able to work efficiently, juggle multiple projects simultaneously, and exercise good judgment.  The individual hired for this position will support both GUIRR and a dynamic program under its purview, the University-Industry Demonstration Partnership (UIDP).


Under general supervision, leads one or more of the organization’s programs or projects. Conducts research and prepares research papers and/or summaries. Tracks relevant issues and compiles reports. Coordinates program or project activities, handling inquiries, organizing meetings and workshops, and developing materials. Supervises or assists with the supervision of support staff. Ensures the program or project meets its stated objectives. May assist senior staff in the development of programs/projects, including developing prospectuses and raising funds.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility, but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of program/project. Typically assist with supervision of staff, but certain positions may have full supervisory responsibilities for assigned staff.


1. Leads assigned program(s) or project(s). Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, consultants, program or project sponsors, and staff. Prepares reports on program or project activities.

2. Identifies and gathers research materials. Conducts background research. Synthesizes and edits research findings and technical data. Determines relevance of data and prepares background papers and technical summaries. Manages reference checking.

3. Organizes meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries.

4. Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.

5. Assists with supervising and mentoring staff. Assigns tasks and provides guidance and feedback to staff. Ensures required training is accomplished and participates in performance reviews. Serves as a resource to support staff.

6. Performs financial and administrative tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. Authorizes expenditures, tracks spending, monitors budget, and projects future spending plans. 

7. Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, schools, and other organizations. 

8. May assist in raising funds for current and future projects by conducting research on topics for new studies, writing proposals, and identifying potential sponsors. Where applicable, participates in managing funder/member/alumni relations.

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