Reporting to the Vice Provost for Learning and Residential Affairs, the Project Manager will partner with the Vice Provost and an array of senior administrators on projects related to academic affairs and residential life. The Project Manager will implement strategic initiatives in student affairs, residence life, digital learning, the Library system, and undergraduate research. In addition, the Project Manager will help coordinate cross-disciplinary programs in academic affairs, such as the Undergraduate Business Minor and the University’s Quality Enhancement Plan (QEP), working with associate deans and directors to successfully achieve program goals.
The Project Manager will generate a high volume of written material, conceive, initiate, and produce research, and exercise independent judgment and leadership. In particular, the Project Manager will be responsible for all communications and marketing efforts for the Vice Provost, including drafting and implementing strategic communications plans for major initiatives.
This position requires the ability to excel in a fast-paced, evolving, and deadline driven environment. The most successful candidates will exhibit a can-do attitude, demonstrate a keen attention to detail, require minimal supervision, and work collaboratively with key stakeholders. As a representative of the Office of the Provost, the Project Manager will liaise with a range of university constituents, including senior management, administrators, faculty, students, parents, board members, and the public.
Key Functions and Expected Performance
- Serve as the Vice Provost’s Project Manager, moving projects from inception to completion in a timely manner. The work will require in depth qualitative and quantitative analysis, independent research, and the proposal of resolutions or conclusions for the Vice Provosts’ consideration.
- Interface and exhibit a keen understanding of the contributing university audiences and functions within the portfolio of the Vice Provost in order to support and advance the work of these offices.
- Serve as a liaison between the Vice Provost and the Office of News and Communications to field inquiries, promote external messaging, and coordinate announcements and other communications.
- Report on trends and scholarship in higher education by analyzing relevant news sources and academic journals.
- Handle confidential information that could have an immediate, negative impact on the university if shared beyond its intended audience.
- Design and develop effective communication for the Vice Provost, including speeches, talking points, and briefings.
- Serve as the coordinator and executor for a range of internal committees, including attending committee meetings, taking meeting minutes, communicating with committee members, providing research, and drafting summative status reports.
- Responsible for organizing the graduate assistant and graduate student worker program in the Office of the Provost by hiring, facilitating professional development, and engaging with the graduate assistants and student workers.
- Build strong relationships with staff in the Office of the Provost and serve as a key contact on questions relating to the domain of the Vice Provost.
- Ability to work evenings and weekends as needed.
- Other duties as needed.
Skills and Attributes
- Strong interest in higher education administration and governance
- Familiarity with Vanderbilt University
- Exceptional communication skills, including advanced writing ability and editorial precision
- Ability to synthesize large and disparate sources of information and data to communicate the most relevant information and produce succinct recommendations
- Meticulous attention to detail and organization
- Capacity to work independently, initiating and seeking tasks with minimal supervision
- Professionalism, maturity, and experience with the prudent handling of confidential and highly sensitive information
- Aptitude to prioritize work, multi-task, and meet deadlines in a team-centered, time–constrained environment
- Demonstrated ability to interact effectively with high-level, Vanderbilt constituents
- Advanced knowledge of MS Word, Excel, and PowerPoint
Job requires Bachelor's and 5 years of experience or the equivalent.
Preferred Education, Skills, and Experience
- A master’s degree or Ph.D. in a relevant discipline
- Experience drafting annual budgets
- A degree from Vanderbilt University
- Experience with graphic design and/or web design
Professional and Managerial
Learning & Residential Affairs 150210