Job Posting: Scientific Core Research Facility Manager, Vanderbilt University Medical Center

Kate Stuart
September 29, 2014

Job Code 1411585 (direct link)

Appointed through the Office of Research, the Scientific Core Research Facility Manager is responsible for ensuring the scientific core research facility activities are carried out throughout the Medical Center in conjunction with the Office of Research. This position supervises staff; plans, organizes, and coordinate the scientific core research facility work flow; interacts closely with research faculty and staff throughout the Medical Center to provide training, consultation, and other services as offered by the scientific core research facility.

Key Functions and Expected Performances:

Direct the daily operations of a scientific core research facility. Daily activities include, but are not limited to, overseeing core services, staffing/personnel management and performance, staff training (technical, safety, core facility policy, and compliance training).

  • Establish and execute business plans for the scientific core research facility.
  • Develop scientific core research facilities policies and procedures.
  • Set goals and plans to achieve results.
  • Plan for future growth opportunities as appropriate.
  • Recruit, hire, train, evaluate, and discipline staff as appropriate.

Interacts with the Office of Research to determine equipment needs of the scientific research core facility.

  • Consult with the Office of Research annually to assess equipment needs.
  • Provides recommendations to the Office of Research on equipment purchases.

Manages the scientific core research facility equipment.

  • Optimizes the utilization of the scientific core facility equipment.
  • Supervise and monitor instrument calibration and maintenance.
  • Troubleshoot instrument problems.
  • Responsible for inventory and capital equipment.

Provide services, support, and training to research faculty, staff, graduate student, and postdoctoral fellows.

  • Provide training to researchers (faculty and staff) on instrument operation.
  • Provide assistance on experimental design as appropriate.
  • Provide assistance with data analysis and interpretation of data.
  • Assist researchers in day to day problem solving in research efforts.

Ensures the scientific core research facility is compliant with regulatory agencies and Vanderbilt policies and procedures.

  • Maintains and generates report, records, and statistics and ensures compliance with regulatory agencies.
  • Maintain all required quality control documents and have documents available for audit at all times.

Ensures financial goals are attained for scientific core research facility performance based on projections and defined goals.

  • Participate in annual budget planning.
  • Monitor budget expenditure of funds for scientific core research facility to stay within approved budget levels.
  • Make recommendations to director/principal investigator regarding staff, supply and equipment needs for scientific core research facility services.
  • Accurately compile information for monthly billing.
  • Invoices clients for services utilizing CORES.

Interact with the Office of Research to set and manage the scientific core price levels utilizing the CORES invoicing system.

  • Provides the appropriate documentation to support prices for services.
  • Ensures scientific core research services are billed on a monthly basis utilizing the CORES invoicing system.

Develop and maintain websites, flyers, bulleting, newsletters to communicate information core users.

  • Communicates price levels as appropriate to other core users.
  • Consult with core users to determine their satisfaction with services provided by the scientific core research facility.


Basic Qualifications

Job requires Bachelor's and 6 years of experience or the equivalent.

Preferred Education, Skills, and Experiences:

  • PhD preferred
  • Lab management experience
  • Experience in mass spectrometry
  • Experience managing projects involving multiple institutions and collaborations
  • Very strong communication and time management skills
  • Ability to multi-task 



Primary Location

TN-Nashville-Stevenson Center


 Chemistry 120430