Student Resources

Effective December 2015, the CPB will be converting to a fully digital workflow for SACS reporting.  The reasons for this are to:

  • Reduce the inefficiencies associated with moving, completing, and submitting the paper forms;

  • Promote standardization across the committee’s evaluations;

  • Reduce the inefficiency of requiring the Program Manager to identify missing forms and committee letters manually; and

  • Simplify the mechanisms for the program leadership to review student progress at regular intervals and to complete the annual SACS reports

The digital reporting mechanism uses REDCap (Research Electronic Data Capture). All students have been enrolled in a REDCap project entitled, “CPB SACS.”  The document linked here provides detailed instructions for how to join that project, fill in basic information about your committee membership, and send a survey link to your committee chair for completion at your qualifying exam, committee meeting, or defense. Please plan to review the instructions and complete the process of sending the survey link well in advance of your next meeting; if you need additional guidance, please contact Patty Mueller, CPB’s Program Manager.

Please visit this website for the following required forms.

https://gradschool.vanderbilt.edu

Request to Appoint PhD Committee

Request to Change PhD Committee

Request to Schedule Qualifying Exam

Qualifying Examination Results

Request to Schedule Dissertation Defense

Dissertation Results Form

Intent to Graduate Form

Transfer Credit Worksheet

Please follow the instructions listed on the Graduate School's website for thesis and dissertation submission and scheduling your dissertation defense.

The Office of Career Development at Vanderbilt School of Medicine offers a variety of services, opportunities, and resources for students in the Chemical and Physical Biology Program.  All students are encouraged to use the resources of the Office of Career Development throughout their studies at Vanderbilt as well as after their departure from Vanderbilt. The office's website contains links to useful material on general information on career exploration, self-assessment, goal-setting, networking, and grant writing as well as detailed guides on composing a resume, curriculum vitae, and cover letter.

Traveling to domestic and international meetings to share your research is an important part of building a scientific career.  We encourage students to travel to appropriate meetings in consultation with one's mentor.  Once the meeting and funding have been identified, the program coordinator of Chemical and Physical Biology, Patty Mueller,  Room 673 E Light Hall is happy to help students purchase airfare, register for meetings, or make deposits for hotels.  Please arrange to meet Patty to complete the travel authorization forms prior to travel.

In order to facilitate student travel, the BRET office has developed the following guidelines to help students navigate the process of planning a trip and getting reimbursed for the expenses associated with the travel.  Students in all of our graduate programs are expected to follow these guidelines.  By following these expectations and guidelines, students' needs will be met in the most efficient manner.

Please research the BRET Travel page for more details on travel forms and policies.

https://medschool.vanderbilt.edu/bret/guidelines-student-travel

 

Guidelines from the Graduate School

Student must have completed one full academic year in the Graduate School.
Student must be the first and sole presenter of research conducted at Vanderbilt.
Meeting must be a major regional, national, or international conference.
Grants are limited to $500, and all charges must be allowable and comply with accepted Vanderbilt travel and reimbursement policies.
Grants are awarded per budget year (July 1-June 30) and travel must begin in the year they are awarded.

  • Students are allowed one travel grant per year, and the award may only be used for the conference listed below.
  • Students are eligible for three trips during their Graduate School tenure.

If awarded a Graduate School Travel grant, you must have travel authorization from your department 6 weeks prior to travel. 
All reimbursement requests must include this form, signed by the appropriate DGS and Graduate School representative. 
When booking travel in Concur, the traveler’s name must be listed in the expense report to ensure proper reimbursement.  If the student is able to login Concur the student must book flights in Concur or risk not receiving a reimbursement for the flight.

A student will still need to attach the abstract of what he/she is presenting.  We are not asking for a breakdown in expenses; however, the same rules about what expenses will be covered is still relevant for this award.  Also, the student and program will no longer get a letter back from the Graduate School but rather will be sent back the form with either approval or disapproval from the Graduate School. 

Please visit the Graduate School's website for full instructions and application.

The BRET office maintains a website which lists a variety of internal and external funding opportunities for students and postdoctoral fellows.

If you would like to identify Vanderbilt students and postdocs with NRSAs, please try the NIH Reporter tool.  You can specify Vanderbilt University as the organization and  “Training, Individual” as the Funding Mechanism. The NIH Reporter tool can be used to find people who have been funded by specific institutes and people who may have had NRSA funding in the past. 

The Graduate School awards students Dissertation Enhancement Awards each fall and spring using a competitive grant review process.  If you are interested in one of these awards, please pay attention to materials distributed by the program to eligible students each semester.

The PCC offers services to Vanderbilt Students that include individual and group psychotherapy, psychiatric services, LD/ADHD assessment, reading and study skills counseling, alcohol and drug evaluations/counseling, and community outreach.

The PCC functions also as a training facility.

To make an appointment or for more information call (615) 322-2571.

https://medschool.vanderbilt.edu/pcc/

The mission of the Center for Student Wellbeing is to create a culture that supports the personal development and academic success of students using an integrative, holistic framework.

https://www.vanderbilt.edu//healthydores/