Welcome Class of 2019!

We cannot wait until Orientation to welcome you into the Vanderbilt University School of Medicine community. There are lots of things to know and do before you come to campus. Click on the links below to identify key dates and deadlines.

Vanderbilt Program in Interprofessional Learning (VPIL)

This is the deadline for applying to the VPIL Program.

This innovative program selects incoming students (10-12 from each profession) from the Lipscomb University College of Pharmacy, Mid-Tennessee Collaborative Master of Social Work Program, University of Tennessee College of Social Work and Vanderbilt University Schools of Medicine and Nursing.

If selected, your VPIL clinic will serve as your Continuity Clinical Experience credit.

To be considered, please compose a 500-word essay answering the question:

How would working and learning as part of an interprofessional team of students help you meet your educational and professional goals while at the Vanderbilt University School of Medicine?

Completed essays must be emailed to vpil@vanderbilt.edu no later than 5pm on April 30, 2015. Applicants will be notified of their acceptance status by mid-May. Accepted students are required to attend VPIL Immersion July 6-10, 2015.

You may find more information about VPIL here. If you have questions about the VPIL program, please email vpil@vanderbilt.edu.

Immunization Requirements

This is the deadline for completing Vanderbilt's immunization requirements. Click one of the links below to:

Please keep in mind that all incoming medical students must be in compliance with the state-mandated immunization requirements in order to proceed with enrollment.

VUnetID Activation & Health Insurance

Be on the lookout for an email invitation to activate your VUnetID. In addition, now is a good time to check on your health coverage. You are require to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2015 to August 11, 2016. If you need coverage prior to August 12, please complete the Early Medical Student Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and August 1, 2015.

Change of Address

Any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Purchase Class Reading Book

The class reading for 2015 is Cutting for Stone by Abraham Varghese. This is required reading.

Facebook

If you are a Facebook user, please join the Class of 2019 Facebook page!

 

Orientation 2015 Form

Please complete the Orientation 2015 Form, which includes your order for your white coat and scrubs. Please contact the Office of Programs & Activities with questions at (615) 322-5007. The form is due no later than Friday, June 12.

Survey for College System

One of the most unique parts of the Vanderbilt experience is the College system, which you all will be a part of soon enough! Within each college, first years are paired with second years in "Big-Little Sibling Pairs" to provide a mentor during the transition to medical school. In order to guide the pairing process, we ask that you complete the "Big-Little Sibling" Survey by June 12, 2015.

Transcripts Required for Matriculation (MD Students)

It is imperative that Vanderbilt has a complete record of your undergraduate and/or graduate preparation prior to your matriculation to medical school.  Forward all official final transcripts with degree awarded with date of graduation by July 1, 2015. You must submit official transcripts from all institutions attended. Send transcript to:

Office of Medical School Admissions
303 Light Hall
Vanderbilt University School of Medicine
Nashville, TN 37232-0740

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2015 deadline, then obtain a letter from the registrar indicating that you have completed all requirements and will receive a final transcript when they are available at your university. Please note: only physical copies of your transcripts mailed from the Registrar's Office of your institution will be accepted. We cannot accept emailed transcripts.

Sign Up for Medical Outdoor Orientation (MOO)

Medical Outdoor Orientation (MOO) is the culmination of Orientation week activities. This year's MOO trips will take place during the day on Saturday, July 18. The second year class sponsors MOO trips (Medical Outdoor Orientation) for incoming first year students.

There are 5 awesome trips for you to choose from. After the trips, we will all convene at a campsite in Manchester, TN for a relaxing evening of grilling, socializing and camping. Food, drinks, and tents will be provided. Of course, spouses and significant others are welcome to join us for the trips and/or the campout!

For details on the 5 available trips and campout, please visit the Orientation 2015 webpage.

To sign up for MOO, please do the following by Friday, July 3:

  1. Fill out this Google form. (Even if you cannot attend, we would appreciate it if you would still fill this out!
  2. Send your payment for your first-choice trip to Matthew Correia by one of the following options:
  • Venmo: @matthew-correia (Please include which trip you're attending in the "What's it for?" section)
  • Snail-mail with checks payable to Matthew Correia, 3000 Vanderbilt Place, Apt. 345, Nashville, TN  37212

Move into Nashville Housing

Orientation is only a day away! The best case scenario is to be moved in to your Nashville house or apartment by July 14. Remember that any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Don't know where to live? The Paddle is an excellent resource for learning the area. You can also visit the Housing webpage to see different housing options.

Student Records Check In

The University Registrar Registrar requires that you manage your local address and telephone number through the online YES (Your Enrollment Services) system. Click here for basic information about YES.

 

Compliance & Orientation Requirements

As part of your matriculation, you have been enrolled in Learning Exchange online compliance courses. These courses are required. You must complete all courses prior to Orientation on July 15, 2015. Failure to complete the required by the stated deadline will result in removal from educational activity per the School of Medicine Compliance Policy.

To fulfill this requirement, please follow these steps:

  1. Visit the Learning Exchange webportal and sign in using your VUnetID.
  2. Choose the "My Courses" box.
  3. Choose and complete all parts of the courses titled:
  • CELA Video Records Use Statement and Policy
  • VUSM StarPanel Training
  • 2015 Privacy and Information Security (HIPAA)
  • Hand Hygiene at VUMC
  • Bloodborne Pathogens - VUMC Providers
  • Infection Control for VUMC
  • Fire Safety at VUMC
  • Emergency Preparedness at VUMC
  • Hazard Communication Standard

If you have any questions about completing these requirements, you may email Dawn Ray at dawn.ray@vanderbilt.edu.

MAG (Meet and Greet)

Meet and Greet (MAG) will take place on Wednesday, July 15. MAG is the informal portion of the Orientation 2015 program. It is a fun-filled day of activities planned by VMS II students. It’s a great opportunity to meet classmates, other students and SOM faculty in a laid-back setting.

This year's MAG will take place at the Vanderbilt Student Life Center on 25th Avenue. MAG will start at 11:00 AM and should end around 4:30 PM. (The official presentation of your class will take place earlier in the morning from 9:00 AM to 10:30 AM in Light Hall. You will have a 30 minutes break before the start of MAG). You will need to be in business casual for your 9:00 AM introductions, so please bring a change of clothes to be more comfortable for MAG activities.

Also, half of you will have events on Wednesday evening after MAG, starting around 6:00 PM. The other half of you will have events on Sunday evening around 6:00 PM, so please keep your schedules clear! You will receive more details about which evening event to attend while at MAG!

Local Address

July 15 is the deadline to enter local address and phone number through YES.

Required Orientation Program

Orientation locations and agenda will be announced on the Orientation 2015 webpage.

New Student Picnic Fiesta

The new student picnic will take place on Thursday, July 16 at 6:30 pm at Dean Fleming's house. Please RSVP for the picnic no later than July 13.

MOO (Medical Outdoor Orientation)

Medical Outdoor Orientation (MOO) is the culmination of Orientation week activities. This year's MOO trips will take place during the day on Saturday, July 18. The second year class sponsors MOO trips (Medical Outdoor Orientation) for incoming first year students.

There are 5 awesome trips for you to choose from. After the trips, we will all convene at a campsite in Manchester, TN for a relaxing evening of grilling, socializing and camping. Food, drinks, and tents will be provided. Of course, spouses and significant others are welcome to join us for the trips and/or the campout!

For details on the 5 available trips and campout, please visit the Orientation 2015 webpage.

To sign up for MOO, please do the following by Friday, July 3:

  1. Fill out this Google form. (Even if you cannot attend, we would appreciate it if you would still fill this out!
  2. Send your payment for your first-choice trip to Matthew Correia by one of the following options:
  • Venmo: @matthew-correia (Please include which trip you're attending in the "What's it for?" section
  • Snail-mail with checks payable to Matthew Correia, 3000 Vanderbilt Place, Apt. 345, Nashville, TN  37212

First Day of Class

Classes begin. Attendance required.

White Coat Ceremony

The traditional donning of the signature white garment marks the official entrance into medical school for the members of VUSM's new class.

Students are allowed to have 3 guests attend the ceremony (tickets will be handed out during Orientation 2015). Additional guests may watch the ceremony from the overflow room.

Prior to this year's ceremony, we will host a Parent Orientation from 3:00 to 4:00 pm in 202 Light Hall. The White Coat Ceremony itself will begin at 4:00 pm.

Please RSVP by Friday, July 17.

Health Insurance Deadlines

You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2015 to August 11, 2016. If you need coverage prior to August 12, please complete the Early Medical Student Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and August 1, 2015.

E-Bills Available for Viewing

On August 1, 2015, your electronic bill will be available for viewing in the YES student portal.

Vice-Chancellor Jeffrey Balser's Welcome Picnic

Vice-Chancellor Jeffrey Balser (who also serves as Dean for the School of Medicine) invites you to a welcome picnic on Thursday, August 6. Please mark your calendar for this event. The Office for Programs and Activities will be sending you an email invitation soon.

Tuition and Fees Due

August 19 will be the due date for the first installment of tuition and fees.