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Welcome Class of 2022!

We cannot wait until Orientation to welcome you into the Vanderbilt University School of Medicine community. There are lots of things to know and do before you come to campus. The Class of 2022’s Summer Reading book will be When Breath Becomes Air by Paul Kalanithi. Select the links below to identify key dates and deadlines. Please bookmark this webpage and visit often. We will be updating it periodically with new information for you.

VU VUNet ID and Email Activation

In early May you will receive an invitation to claim your VU VUNet ID and email address. This will be your primary username and email and is the account that will be tied to your Commodore ID Card. All School of Medicine related communications will go to this email address after June 1st.

Health Insurance

In addition, now is a good time to check on your health coverage. You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2018, to August 11, 2019. If you need coverage prior to August 12, please complete the Early Medical Student Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and August 1, 2017.

Change of Address

Any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Facebook

If you are a Facebook user, please join the Class of 2022 Facebook page!

Vanderbilt Program in Interprofessional Learning (VPIL)

VPIL is an innovative, clinically program, and is an option for the first and second years of medical school. VPIL brings several healthcare professions together to learn aboutfrom, and with each other. VPIL students take an interprofessional approach to healthcare, considering social, behavioral, economic, and cultural factors to determine the best approach to health maintenance and disease management.

This is one of the only programs like it in the country and our students are on the cutting edge of the direction in which health care is headed. We have accepted 10-12 students per profession each year since its inception. More information and a brief introductory video can be found online at https://medschool.vanderbilt.edu/vpil.

To be considered, please complete the VPIL application for Vanderbilt medical students no later than 5pm on May 15, 2018. We will notify applicants of acceptance status by May 20th, 2018. Accepted students are required to attend VPIL Immersion prior to Orientation.

Questions? Please email vpil@vanderbilt.edu.

Immunization Requirements

This is the deadline for completing Vanderbilt’s immunization requirements. Click one of the links below to:

Keep in mind that all incoming medical students must be in compliance with the state-mandated immunization requirements in order to proceed with enrollment.

Please note that you will not be able to submit your immunization record until you receive your VUNetID in early to mid-May. We encourage you to complete the paperwork and hold on to it until you can submit it in mid-May. If you have any questions about the immunization record, please contact Student Health Services.

Big/Little Survey

An important part of Vanderbilt’s thriving Wellness Program is the Big/Little pairings between VMS1s and VMS2s. The Vanderbilt student leaders have crafted a short survey to help new students get paired based on personality, hobbies, interests, etc.

Register for Orientation

Please register for Orientation 2018 by Friday, June 15. Complete the Orientation 2018 registration form. Also, don’t forget that once your degree has been conferred on your undergraduate transcript, please mail a copy to:

Vanderbilt University School of Medicine
Attn: Christina Twist
303 Light Hall
Nashville, TN 37232-0740

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2018 deadline, then obtain a letter from the registrar indicating that you have completed all requirements and will receive a final transcript when they are available at your university. Please note: physical copies of your transcripts mailed from the Registrar’s Office of your institution or digital copies of your transcripts sent via Secure Electronic Delivery (such as Parchment, National Student Clearinghouse, Parchment, etc.) will be accepted. We cannot accept emailed transcripts.

VUMC VUNet ID

Once you have set up your VU VUNet ID and email you will receive an invitation to claim your VUMC VUNet ID. Because Vanderbilt University Medical Center (VUMC) is its own entity, employees and students have tow different logins. Claiming your VUMC VUNet ID will not delete or override the VU VUNet ID that you have already set up. Please check your Vanderbilt email inbox for an email with the subject line “Invitation to Vanderbilt”. You will need to complete this as soon as possible and no later than June 15th.

Sign Up for Direct Deposit

You are encouraged to sign up for Direct Deposit through your YES account. This ensures that any remaining credit balance in your student account after tuition and fees have been paid will be deposited directly to an account you designate. Otherwise you will receive a paper check at the address on file in your YES account. Signing up for direct deposit after this date will cause you to receive a paper check at the address on file in your YES account.

Register for Medical Outdoor Orientation (MOO)

Medical Outdoor Orientation (MOO) provides a fun and laid-back way to get to know your classmates before school begins. While attendance at MOO is not required, turnout is usually close to 100%, and looking back, almost everyone will tell you that MOO was one of the best parts of their first year.

There are four awesome trip options that will take place during the day, and after the trips, we will all convene at a campsite for a relaxing evening of socializing and camping. Food, drinks, and tents are provided. Spouses, significant others, and pets are more than welcome to join us for the trips and/or the campout. Sign up for your chosen trip by June 30th.

Transcripts Required for Matriculation (MD Students)

It is imperative that Vanderbilt has a complete record of your undergraduate and/or graduate preparation prior to your matriculation to medical school.  Forward all official final transcripts with degree awarded with date of graduation by July 1, 2018. You must submit official transcripts from all institutions attended. Send transcript to:

Vanderbilt University School of Medicine
Attn: Christina Twist
303 Light Hall
Nashville, TN 37232-0740

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2018 deadline, then obtain a letter from the registrar indicating that you have completed all requirements and will receive a final transcript when they are available at your university. Please note: physical copies of your transcripts mailed from the Registrar’s Office of your institution or digital copies of your transcripts sent via Secure Electronic Delivery (such as Parchment, National Student Clearinghouse, Parchment, etc.) will be accepted. We cannot accept emailed transcripts.

Commodore ID Card

New students can pre-order their Commodore ID Card by submitting a photo online. Please submit your ID badge photo by the process listed below by Friday, July 6th. If you submit by this date, we’ll have your ID ready for you when you arrive at Orientation. Failure to meet this deadline will require you to visit the Card Office in Sarratt Student Center to have your photo taken and your Commodore ID Card produced.

Please upload a professional photo using the online portal – please read through the guidelines on acceptable photos.

REMEMBER – your photo will not only be on display on your Vanderbilt Commodore ID Card, but also in various systems such as professors’ seating charts and YES. Should you wish to change your photo later, there is a $20 charge for a replacement ID.

To upload your photo, login here using your VU VUNet ID and password. Select “Submit ID Photo” or on a smartphone select “ID Photo”. You can crop the photo on a smartphone by using one finger and dragging it diagonally to create a box, or by using a mouse if using a PC/Mac. Once you are happy with the photo, you can hit submit for approval.

Should you have any issues logging in, please reset your password here. If you have multiple VUNet IDs, please use the one connected to the University (VU) and not your VMC VUNet ID. If you have any questions, please contact commodorecard@vanderbilt.edu.

Register for Parking Permit

If you are planning to park on campus, you’ll want to go ahead and secure your parking permit beginning in July. Permits are $40 per month and can be mailed to you in advance.

To secure your parking permit online and have it mailed directly to you, please follow the instructions on the Vanderbilt University Parking Services (VUPS) website, using the Affiliated Login and your VU VUNet ID. In order to guarantee your permit arrives in time for you to park at Orientation, we recommend completing the parking registration by July 6th if possible.

If you would rather secure your parking permit in person, you can visit the VUPS office during their business hours (7:30am-6pm) prior to Orientation. This will allow you to register for parking and walk away with your parking permit at the same time.

Complete VSTAR Course

You are required to complete an online orientation to the learning management system VSTAR. This is a required course and must be completed before you arrive at orientation. It will allow you to become familiar with the platform in which all of your courses will be delivered. Click here to access the course and sign in using your VU VUNet ID.

Complete VUMC Learning Exchange Courses

You are required to complete the following courses through the VUMC Learning Exchange prior to Orientation:

  • 2018 FY Annual Training Curriculum
    • 2018 Protecting Patient Privacy
    • 2018 Cyber Security
    • 2018 General Compliance Topics
    • 2018 Safety Topics
  • 2018 FY Annual Training Bloodborne Pathogens and Infection Prevention Curriculum

You will need your VUMC VUNetID and password to access the courses. If you have any issues accessing these courses, please contact medstudentaffairs@vanderbilt.edu.

Move into Nashville Housing

Orientation is only a day away! The best case scenario is to be moved in to your Nashville house or apartment by July 18, 2018. Remember that any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Student Records Check In

The University Registrar requires that you manage your local address and telephone number through the online YES (Your Enrollment Services) system. Learn more basic information about YES.

Required Orientation Program

The agenda with locations will be emailed to your Vanderbilt.edu account the week of
July 9. Please be sure to check your Vanderbilt email for this information.

First Day of Class

Classes begin. Attendance required.

White Coat Ceremony

The traditional donning of the signature white garment marks the official entrance into medical school for the members of VUSM’s new class.

Students are allowed to have three (3) guests attend the ceremony (tickets will be handed out during Orientation 2018). Additional guests may watch the ceremony from the overflow room.

Prior to this year’s ceremony, we will host a Parent Orientation from 3:00 to 4:00 pm in 202 Light Hall. The White Coat Ceremony itself will begin at 4:00 pm.

Health Insurance Deadlines

You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2018 to August 11, 2019. If you need coverage prior to August 12, please complete the Early Medical Student Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and August 1, 2018.

E-Bills Available for Viewing

On August 1, 2018, your electronic bill will be available for viewing in the YES student portal.

Tuition and Fees Due

August 31 will be the due date for the first installment of tuition and fees.