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Welcome Class of 2024!

We cannot wait until Orientation to welcome you into the Vanderbilt University School of Medicine community. There are lots of things to know and do before you come to campus. The Class of 2024’s Summer Reading book will be announced later this spring. We ask that you read this book before our required orientation on July 15, 2020. Select the links below to identify key dates and deadlines. Please bookmark this webpage and visit often. We will be updating it periodically with new information for you.

 

VUSM Protocols for Admitted Students

AAMC Protocols for Medical Schools

AAMC Protocols for Applicants

 

VU VUNet ID and Email Activation

To access Vanderbilt online systems including Vanderbilt email, you must obtain your VUNet ID and password. If you are new to Vanderbilt University, you should receive an invitation to activate your VUNetID in early May 2020. The invitation will be sent to the email address you listed in your original application for admission.

If you are currently in the process of completing an undergraduate or graduate degree at Vanderbilt, or you’re already affiliated with Vanderbilt University in some other capacity, you will not receive this invitation; your VUNet ID and password will remain the same.

This will be your primary username and email and is the account that will be tied to your Commodore ID Card. All School of Medicine related communications will go to this email address after June 1st.

Health Insurance

In addition, now is a good time to check on your health coverage. You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2020, to August 11, 2021. If you need coverage prior to August 12, please complete the Early Medical Student Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and June 29, 2020.

Change of Address

Any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Facebook

If you are a Facebook user, please join the Class of 2024 Facebook page!

Immunization Requirements

This is the deadline for completing Vanderbilt’s immunization requirements. Click one of the links below to:

Keep in mind that all incoming medical students must be in compliance with the state-mandated immunization requirements in order to proceed with enrollment.

Please note that you will not be able to submit your immunization record until you receive your VUNetID in early to mid-May. We encourage you to complete the paperwork and hold on to it until you can submit it in mid-May. If you have any questions about the immunization record, please contact Student Health Services.

MSTP Commit to Enroll

This is the deadline for admitted MSTP students to indicate that they “Commit to Enroll” (CTE) at VUSM in the AAMC Choose Your Medicial School tool. When a candidate indicates they “Commit to Enroll”,  the candidate must have withdrawn from all waitlists and from any other acceptances. Failure to comply with this process by midnight Central Time on May 26, 2020, may result in the rescission of the candidate’s acceptance.

Vanderbilt Program in Interprofessional Learning (VPIL)

VPIL is an innovative, clinically program, and is an option for the first and second years of medical school. VPIL brings several healthcare professions together to learn aboutfrom, and with each other. VPIL students take an interprofessional approach to healthcare, considering social, behavioral, economic, and cultural factors to determine the best approach to health maintenance and disease management.

This is one of the only programs like it in the country and our students are on the cutting edge of the direction in which health care is headed. We have accepted 10-12 students per profession each year since its inception. More information and a brief introductory video can be found online at https://medschool.vanderbilt.edu/vpil.

To be given priority consideration, please complete the VPIL application for Vanderbilt medical students no later than 5pm on June 1, 2020. We will notify applicants of acceptance status in a timely manner on a rolling basis. Accepted students are required to attend VPIL Immersion prior to Orientation.

Questions? Please email vpil@vanderbilt.edu.

Big/Little Survey

An important part of Vanderbilt’s thriving Wellness Program is the Big/Little pairings between VMS1s and VMS2s. The Vanderbilt student leaders have crafted a short survey to help new students get paired based on personality, hobbies, interests, etc. Please complete this survey by Friday, June 5.

Register for Orientation

Please register for Orientation 2020 by Friday, June 5. Complete the Orientation 2020 registration form. Also, don’t forget that once your degree has been conferred on your undergraduate transcript, please request that a digital copy be sent to Christina Twist at mdadmissions@vanderbilt.edu.

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2020 deadline, then please obtain a letter from the registrar indicating that you have completed all requirements for graduation and will receive a final transcript when they are available at your university. Please note: digital copies of your transcripts sent via Secure Electronic Delivery (such as Parchment, National Student Clearinghouse, Parchment, etc.) will be accepted. We cannot accept emailed transcripts from you. If your institution is unable to provide a digital copy of your transcript, please email Christina Twist at mdadmissions@vanderbilt.edu for accomodations.

VUMC VUNet ID

Once your VUNetID has been activated, 1-2 weeks later you will receive a subsequent invitation at your Vanderbilt email account requesting that you activate your ID and password for Vanderbilt University Medical Center (VUMC). Your VUMC ID is necessary to access clinical systems within the VUMC computing environment throughout your enrollment at VUSM. Because Vanderbilt University Medical Center (VUMC) is its own entity, employees and students have two different logins. Claiming your VUMC VUNet ID will not delete or override the VU VUNet ID that you have already set up. Please check your Vanderbilt email inbox for an email with the subject line “Invitation to Vanderbilt”. You will need to complete this as soon as possible and no later than June 15th.

MD & MIDP Commit to Enroll

This is the deadline for admitted MD and MIDP students to indicate that they “Commit to Enroll” (CTE) at VUSM in the AAMC Choose Your Medicial School tool. When a candidate indicates they “Commit to Enroll”,  the candidate must have withdrawn from all waitlists and from any other acceptances. Failure to comply with this process by midnight Central Time on June 24, 2020, may result in the rescission of the candidate’s acceptance.

Waive Student Health Insurance Deadline

You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates. The University plan is in effect from August 12, 2020 to August 11, 2021. If you need coverage prior to August 12, please complete the Early Medical tudent Enrollment Application.

If you have other coverage, you may waive the student insurance plan by completing the Student Health Insurance Waiver. This must be done between May 1 and June 29, 2020.

If you are interested in waiving the SHIP, it is important that you take action now. Waiver forms will not be accepted after June 29, 2020 and you will remain enrolled in SHIP and responsible for the premium. Because School of Medicine students begin their coursework in the summer, June 29 is the Final Deadline to submit your waiver form for the 2020-2021 academic year. Please follow the instructions below to waive your student health insurance.

  • Go to www.gallagherstudent.com/vanderbilt.
  • Log in using your Vanderbilt University email address as your user name. The first time you log in, your temporary password will be your student ID number. You will be required to change your password the first time you log in. If you are a returning user and forgot your password, plesae click on the “Forgot Password” link to reset it.
  • Select the “I want to Waive – Annual” button for the 2020-2021 policy year.

Sign Up for Direct Deposit

You are encouraged to sign up for Direct Deposit through your YES account. This ensures that any remaining credit balance in your student account after tuition and fees have been paid will be deposited directly to an account you designate. Otherwise you will receive a paper check at the address on file in your YES account. Signing up for direct deposit after this date will cause you to receive a paper check at the address on file in your YES account.

Transcripts Required for Matriculation (MD Students)

It is a university requirement that Vanderbilt has a complete record of your undergraduate and/or graduate preparation with degree(s) conferred prior to your matriculation to medical school. Please send all official final transcripts with degree awarded and date of graduation by July 1, 2020.

Due to the unpredictable nature of the ongoing global Coronavirus (COVID-19) pandemic, we are kindly asking that you only submit digital copies of your transcripts at this time. These digital transcripts should be sent to Christina Twist at mdadmissions@vanderbilt.edu.

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2020 deadline, then please obtain a letter from the registrar indicating that you have completed all requirements for graduation and will receive a final transcript when they are available at your university. Please note: digital copies of your transcripts sent via Secure Electronic Delivery (such as Parchment, National Student Clearinghouse, Parchment, etc.) will be accepted. We cannot accept emailed transcripts from you. If your institution is unable to provide a digital copy of your transcript, please email Christina Twist at mdadmissions@vanderbilt.edu for accomodations.

We appreciate your assistance during this time of transition.

Commodore ID Card

New students can pre-order their Commodore ID Card by submitting a photo online. Please submit your ID badge photo by the process listed below by Friday, July 3rd. If you submit by this date, we’ll have your ID ready for you. Failure to meet this deadline will require you to visit the Card Office in Sarratt Student Center to have your photo taken and your Commodore ID Card produced.

Please upload a professional photo using the online portal – please read through the guidelines on acceptable photos.

REMEMBER – your photo will not only be on display on your Vanderbilt Commodore ID Card, but also in various systems such as professors’ seating charts and YES. Should you wish to change your photo later, there is a $20 charge for a replacement ID.

To upload your photo, login here using your VU VUNet ID and password. Select “Submit ID Photo” or on a smartphone select “ID Photo”. You can crop the photo on a smartphone by using one finger and dragging it diagonally to create a box, or by using a mouse if using a PC/Mac. Once you are happy with the photo, you can hit submit for approval.

Should you have any issues logging in, please reset your password here. If you have multiple VUNet IDs, please use the one connected to the University (VU) and not your VMC VUNet ID. If you have any questions, please contact commodorecard@vanderbilt.edu.

Register for Parking Permit

Please note that this is subject to change due to the ongoing COVID-19 pandemic. If you are planning to park on campus, you must register your fehicle and annually obtain a parking permit. To secure your parking permit online and have it mailed directly to you, please follow the instructions on the Vanderbilt University Parking Services (VUPS) website, using the Affiliated Login and your VU VUNet ID. We ask that you wait until the week of July 13th to begin the online purchase process. The normal registration date for the annual permit is September 1st, but as incoming medical students, you are being allowed to obtain these permits early. The annual permit will include parking for the last part of July and August; you will have the option of signing up for either amonthly charge or paying the year in full at the time of registration.

If you would rather secure your parking permit in person, you can visit the VUPS office during their business hours (7:30am-6pm) starting the week of July 13th. This will allow you to register for parking and walk away with your parking permit at the same time.

Vanderbilt devotes considerable resources to assisting students in making intelligent choices regarding their own health and safety, as well as the health and safety of other students and the larger Vanderbilt community. Among these resources are online education programs designed to provide critical information about our community’s expectations. All incoming graduate and professional students are required to complete the modules outlined below by the deadline listed in the email they receive from the Office of the Dean of Students and no later than July 14th. Please note that the email will be sent to students’ Vanderbilt email address from automated-message@everfi.net.

  • Sexual Assault Prevention for Graduate Students
  • Diversity, Equity, & Inclusion for Students
  • Protecting Youth

You will need your VU VUNetID and password to access the courses through YES. If you have any issues accessing these courses, please contact doscompliance@vanderbilt.edu.

Complete VSTAR Course

You are required to complete an online orientation to the learning management system VSTAR. This is a required course and must be completed before you arrive at orientation. It will allow you to become familiar with the platform in which all of your courses will be delivered. Click here to access the course and sign in using your VU VUNet ID.

Complete VUMC Learning Exchange Courses

You are required to complete the following courses through the VUMC Learning Exchange prior to Orientation:

  • 2020 FY Annual Training Curriculum
    • 2019 Protecting Patient Privacy
    • 2019 Cyber Security
    • 2019 General Compliance Topics
    • 2019 Safety Topics
  • 2020 FY Annual Training Bloodborne Pathogens and Infection Prevention Curriculum

You will need your VUMC VUNetID and password to access the courses. If you have any issues accessing these courses, please contact medstudentaffairs@vanderbilt.edu.

Move into Nashville Housing

Orientation is only days away! The best case scenario is to be moved in to your Nashville house or apartment by July 14, 2020. Remember that any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Student Records Check In

The University Registrar requires that you manage your local address and telephone number through the online YES (Your Enrollment Services) system. Learn more basic information about YES.

Under normal circumstances, the date for the start of orientation of the 1st year MD class would be July 15, with classes beginning soon after. If you are living out of town, we ask that you make arrangements relocate to Nashville by this date, as we work closely with university officials on plans that would allow for your class to matriculate as close to this time as possible. Decisions confirming your precise date of matriculation, as well as the level of didactic activity that will be on-line, classroom-based, or a combination, will be forthcoming in June as we continue to finalize plans and evaluate the infection rates in our region.

Required Orientation Program

The agenda with locations will be emailed to your Vanderbilt.edu account the week of
July 6th. Please be sure to check your Vanderbilt email for this information.

First Day of Class

Classes begin. Attendance required.

E-Bills Available for Viewing

On August 1, 2020, your electronic bill will be available for viewing in the YES student portal.

Tuition and Fees Due

August 31, 2020 will be the due date for the first installment of tuition and fees.