Foreign National Visitors

Foreign National Visitor Documentation

When you are expecting a foreign visitor (colleagues, students, etc.) at your department, office, lab, etc., it is important to take into consideration what their country of nationality is, where they will be going while at Vanderbilt, and what research data and/or type of technology or information they will have access to during their visit.

Questions to consider (not exhaustive):

  • Is the country the individual is from a sanctioned country, etc.?

  • Is the individual, entity, or organization they represent listed on any of the denied persons lists (DPLs)?

  • Is the research or any of the associated technology, lab equipment, etc. export-controlled?
  • Is the research or any of the associated technology proprietary in nature?
  • Is the individual an employee of a foreign owned company, a subsidiary, or US branch of a foreign company?

The document below is used to assist with the export compliance analysis.  Email the completed document to vumc.export@vanderbilt.edu for review no later than 10 business days prior to the foreign national's visit.

Keep a copy of the completed documents for five (5) years past the last date of the visit.


Visitor Preparation Guidance

VUMC EC highly recommends advising, in advance, all departments and individuals affected by this visitor to ensure information, items, area, etc. are secured appropriately. Certain situations may require a license from the federal government before a visitor may see a lab, research results, etc.

Contact VUMC EC for assistance with screening an entity or individual against the Denied Persons Lists (DPL). VUMC EC will provide a copy of the search records to you. You should keep these results with the project file for five (5) years past the last date of activity on the project.

In preparation for a foreign national's visit to Vanderbilt, contact the International Tax Office (ITO) for assistance. ITO will provide a questionnaire for the visitor to complete. Please allow sufficient time for processing. View the questionnaire or you may contact ITO at ito@vanderbilt.edu.