The BRET office recruits and oversees several educational programs such as the Interdisciplinary Graduate Program (IGP), the Medical Scientist Training Program (MSTP), Chemical and Physical Biology (CPB), the Summer Science Academy, and others.
The BRET Office communicates with the Biomedical and VUMC postdocs, the departments, divisions, and centers, and the faculty. Short introductory meetings with each new postdoctoral research fellow inform him/her of the resources available in the postdoc office.
Following are some scenarios where the BRET Office may help you with postdoctoral appointees (please note this includes individuals with terminal degrees, not PhD students) issues:
A faculty member wants to appoint or reappoint a postdoc or requires other advice/assistance regarding a RESEARCH FELLOW or RESEARCH FELLOW TRAINEE.
Instructions and guidelines for appointment, reappointment, classification or postdoc issues including separation may be found on the Postdoc Website, in particular in the section
You may also email
Program Manager, Office of Postdoctoral Affairs:
You need a signature on a postdoc payroll document such as new hire PAF or an APF or an approval for a termination or salary increase in ePac.
Document may be scanned to email@example.com.
The postdoc manager will sign and will scan back to you or drop the document in the courier pick up in the BRET reception area or scan the signed document back to you, whichever you designate.
Additional Payroll Information is under the For Administrators Dropdown
A postdoc will be paid by an Institutional Training Grant or has been awarded an individual Fellowship. He/she can no longer be classified as an employee. He/she needs health insurance.
Postdoctoral Trainee Health Benefits
You can view the benefits chart on the Office of Postdoctoral Affairs benefits website.
** Please note: Employee Postdocs [paid by funds awarded to their mentors] receive the same HR health insurance employees receive.
There are now several places to post postdoctoral positions:
A faculty member wants to appoint someone with a terminal degree [MD, PhD, PharmD, etc] who will be paid directly by another institution, organization, or country. This person is coming to Vanderbilt to observe a specific area of research.
If the individual has a terminal degreee (PhD, MD, MBBS, etc) he/she could be appointed as a Visiting Research Fellow [Job Code: 9136] through the Office of Postdoctoral Affairs (OPA). The person would receive 0 Vanderbilt benefits salary. If the individual receives a small stipend to defray expenses this MUST be paid by stipend. The OPA does not have the authority to approve patient contact or viewing of patient records. Those permissions, if possible, will come from other VUMC offices.
A faculty member has an IGP or MSTP recruiting interview scheduled and needs to cancel or ask a question regarding time, etc.
The Interdisciplinary Graduate Program (IGP) and Medical Science Training Program (MSTP) recruit the best candidates for their programs and coordinate the ongoing programs. If you have been scheduled for a recruiting interview and have questions regarding the interview, please contact either Carolyn Berry firstname.lastname@example.org for IGP or Melissa Krasnove email@example.com for MSTP
Additionally, for the Chemical & Physical Biology (CPB) contact Patty Mueller firstname.lastname@example.org, or for the Masters of Laboratory Investigation (MLI) programs you may contact Faith Bishop, email@example.com, Program Manager
You find out your department will submit an Institutional Training Grant and you are going to be on the team preparing the application.
All aspects of training grant support
A postdoctoral trainee needs to know about meeting the NIH requirements for Responsible Conduct in Research(RCR) training.
Ruth L. Kirschstein National Research Service Award (NRSA) postdoctoral research fellows may attend the BRET Interdisciplinary (IGP) Responsible Conduct in Research(RCR) day-long session held annually in May. Preregistration is required. See link above for further information and instructions.
A postdoc wants to learn of opportunities in his/her field or discuss career next steps with a knowledgeable counselor. You would like to advise them of available resources.
The BRET Office of Career Development sponsors seminars, offers individual counseling, as well as an incredibly informative website including an electronic library with practical articles such as “How to Chose a Mentor”.
Director - Kim Petrie, PhD, firstname.lastname@example.org
A grad student or postdoc shows growing stress or asks for advice regarding personal issues or lab relationship issues.
BRET Health Coaching Services Free, Convenient and Confidential Counseling
A faculty member wishes to offer an individual student a short-term observation or internship in his/her lab – usually for the summer.
It would be an opportunity for high school, college, or graduate student to experience basic research. [Not for MDs or Postdocs]