Students who rotate at the Veteran's Affairs Hospital need to initiate the process to gain computer access at least six weeks in advance of their rotation. Please turn in completed checklist and documents to Carol Clark at the VA (or 615-873-7769) for any courses.
VA ID Badge (PIV Card)
- You will be notified through your Vanderbilt email when your fingerprints have cleared and you can to go to the VA Human Resources Office to have your photo taken and pick up your badge.
- Human Resources hours for photos are 7:30-3:30 and located on the 1st floor of the VA in Room (just off the hallway leading off the main lobby to the VA parking garage, room G-107).
- You will again need to take 2 forms of GOVERNMENT issued ID, i.e. passport, driver’s license, etc. You cannot use your VUMC ID badge.
- When you receive your PIV card, you will set up a six digit PIN number, DON’T FORGET IT!
- The PIV card will get you into secure areas of the hospital (MICU, SICU, etc.) and will allow you to log into the VA computer system.
- Your PIV card is good for 3 years.
VA Computer Codes
At least one week before you begin a rotation at the VA, please contact the service you will be working with (Medicine or Surgery) to pick up your computer codes.
Contact for each service
- Tenyelle Gooch 615-873-7667
- Katiscia Cooper 615-873-6188
- Pamela Watts 615-873-6979
- Surgical Service:
- Debby Duncan 615-873-7214
- Judy Carter 615-873-7582
Computer codes will become “disabled” after 30 days of inactivity. If you lose computer access due to inactivity, please contact the VA Helpdesk at ext. 26500 (from a VA phone).
Mandatory Training for Trainees (online computer course)
The training you complete online is valid for 1 year; 30 to 60 days prior to expiration, you will receive notices to go online and renew your training. Notices will be sent to the email account you entered when you established your account. Failure to renew your training can result in loss of computer access.
If you have any questions please feel free to contact the VA Graduate Medical Education office:
- Carol Clark, Program Specialist, 615-873-7769 or Carol.Clark@va.gov
- Sam Sells, MD,MPH, Associate Chief of Staff for Education, 615-873-6797 or Sam.Sells@va.gov