One Card

Attached is the updated One Card Policies & Procedures that were revised as of July 1, 2017.  Please familiarize yourself with the updated policies and also distribute to faculty and staff in your area.  Below are updates that I found during my review, but there may be others that I’ve missed or overlooked. 

One Card Updates:

1.Future Dated Travel – Future travel, that is purchased on your One Card, can now be submitted within 30 days of the transaction post date.  You no longer have to place the future dated expense in a separate report to submit once the trip has concluded.

2.Office Supplies – Office supplies purchased on a One Card are prohibited and require a written exception from a purchasing agent.  Please use eProcurement for all office supply purchases.

3.Personal Use – Personal use is prohibited and One Card transactions and should be expensed in Concur as a Personal Expenses. 

4.One Card Report Submission – The Payment Card Office recommends no more than 2 reports be submitted within the 30 day period. 

5.Card Suspension – Using your One Card to purchase supplies with an eProcurement vendor is an example of a Cardholder violation and your card may be suspended or closed.