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One Card

Policy

The One Card Policy was revised in October 2018. Please familiarize yourself with the policy and also distribute to faculty and staff in your area.  Below are some of the highlights.

One Card Updates:

1. Future Dated Travel – Future travel, that is purchased on your One Card, can now be submitted within 30 days of the transaction post date.  You no longer have to place the future dated expense in a separate report to submit once the trip has concluded.

2. Office Supplies – Office supplies purchased on a One Card are prohibited and require a written exception from a purchasing agent.  Please use Aquiire for all office supply purchases.

3. Personal Use – Personal use is prohibited on One Card transactions and should be expensed in the Oracle Expense module as a Personal Expense.

4. Card Suspension – Using your One Card to purchase supplies with a Vanderbilt eCatalog vendor is an example of a Cardholder violation and your card may be suspended or closed.