Administrative Resources

Biochemistry Conference Room Reservations

View READ ONLY availability of shared conference rooms:

602 LH (seats 14-16, TV monitor with connectivity)

618 LH (seats 40, TV monitor with connectivity)

876 RRB (seats ~20, TV monitor with connectivity)

676 RRB (seats 20, projector and teleconferencing phone)

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After using shared spaces, please clean the whiteboards, raise blinds, and turn off TV. Thank you.

Room reservations are made via email to these Biochemistry Representatives:

How-tos for Travel Expense Items and Reports
Checklist for booking Guest Travel
FAQs for issues that cause the most confusion on expense reports.

Travel and One Card Policies:
Expense https://finance.vanderbilt.edu/policies/Travel_and_Business_Expense_Policy.pdf
One Card https://finance.vanderbilt.edu/policies/One_Card_Policy.pdf

Access

For general building access, contact Vanderbilt Basic Sciences Human Resources or F.I.R.M. vbs-firm@vanderbilt.edu

Keys are obtained from our Biochemistry Keymaster
- Lisa Evans, 615-343-1154 or lisa.evans@vanderbilt.edu
- All Biochemistry Faculty are allotted two conference room keys — one personal key and one communal key which should be placed in a central location accessible to all lab members. See below on details for making room reservations.
For keycard access and after-hours access to the 6th floor Light Hall shared lab space, please use the “badge/door access request” link on the VUMC Facilities Management website: https://www.vumc.org/facilities/welcome
- Provide an email address of the responsible Principle Investigator on the VUMC access form. The mentoring PI must respond to an authentication email to authorize access. Response time is 24-72 hours, depending on weekday/weekend timeframe.
- Emergency access is now allowed only by VUPD officers who will provide escort into and out of restricted spaces. Call VUPD at 615-322-2745 or through the VandySafe phone app. There is no longer an emergency phone number or email enabling access into restricted areas.
- Keycard access must be re-authorized if a keycard is lost/replaced

Maintenance

VUMC-owned buildings, such as LH/RRB/PRB/MCN:
- Emergency needs, plumbing leaks, light bulb replacement and general questions
  - https://vumc.org/facilities
  - 615-322-2041
- Building repair work orders
  - https://www.vumc.org/facilities/welcome
  - Select “DS” as domain to sign-in
  - Needs VU coding in “funding source” of: CC00985
  - Enter preferred COA/POET in “comments section” of request
- Cleaning requests:
  - Generally contact Larry McKissack, floor manager, at larry.c.mckissack@vumc.org or 615-294-2846
  - General Environmental Services (bathroom soap/toilet paper, etc.), contact 615-322-6107
  - For Head of VUMC Housekeeping, contact Freddie Easley at freddie.easley@vumc.org or 615-293-3178
  - Pest Control contact ORKIN, under VUMC contract, at https://www.orkin.com or 844-483-4204
VU-owned buildings, such as MRBiii:
- Contact the Basic Sciences Facilities, Infrastructure & Risk Management (FIRM) (vbs-firm@vanderbilt.edu) for door access, key requests, custodial needs and general questions
- Emergency needs: 615-343-9675 via VU Plant OPS
- Non-emergency needs: https://ready.app.vanderbilt.edu
- Building Outage Alerts (FAN Alerts) https://www.vanderbilt.edu/plantops/services/FAN.php

Mobility Rides

Students requiring medical or accessibility assistance must register for Mobility Rides through the Student Access Office.

To access pre-approved rides, contact Student Access via the online portal or at (615) 343-9727;
Pregnant students with accessibility needs should register and receive approval from the Title IX Office. Submit the Pregnancy Accommodation Request Form through the Title IX Office’s website or contact them at 615-343-9004 or TitleIX@Vanderbilt.edu for inquiries regarding accommodations.

Faculty and staff seeking medical or accessibility assistance should register and obtain approval through the Equal Opportunity and Access Office.

To access pre-approved rides, contact Equal Opportunity and Access at (615) 343-9336.
Pregnant faculty or staff with accessibility needs should register and receive approval from the Title IX Office. Submit the Pregnancy Accommodation Request Form through the Title IX Office’s website or contact them at 615-343-9004 or TitleIX@Vanderbilt.edu for inquiries regarding accommodations.

Once you’ve completed the previous instructions, you will need to download the “TripShot” app on your phone. Select “Vanderbilt Mobility” then select “On Demand” at the bottom of the page to schedule your ride. For any questions you can contact mobilityrides@vanderbilt.edu or watch a short “how-to” video by clicking here.

Biochemistry Shared Equipment

Click here to view the full list of department shared equipment

SOMBS Capital Assets and Surplus Form and FAQ

SOMBS: Surplus Request Form soft launch spring 2025. Any issues accessing the form please contact @FIRM VBS

Capital Assets and SOMBS Surplus FAQ:

What happens to the online form once completed? A confirmation email will be sent and FIRM will be notified of the new submission. The submission will be added to the list for pickup.
Will a representative from FIRM schedule a pickup time of the item? FIRM will arrange a quarterly pick up of all items on their list. Specific pickup times will not be given due to rescheduling purposes.
Should you place equipment in the hall for pickup? Do not place any equipment in the hall for pickup. Please clearly identify the equipment with a clear photo and description when submitting your form.
Should you put a printout of your surplus form on the item in your lab? No need to place a printout of the form on the item if the form is filled out correctly.
Will SOMBS IT team retrieve e-waste? Yes. Any e-waste can be submitted through the same online form. You will need to remove the hard drive prior to pickup.
Will FIRM retrieve items that require disinfecting? Yes. Any items that need disinfecting can be submitted through the same online form. The form must be attached to the item once disinfection in complete. Please note that FIRM does not handle the disinfecting of lab equipment.
How does this affect the “new protocol for capital asset form” procedure? Before (FIRM) proceeds with scheduling any item for pick up, Josh Luffman will assess all items for remaining net value. This might delay your item being disposed of since a Property Transmittal Form will be needed.