VU VUNet ID and Email Activation

To access Vanderbilt online systems including Vanderbilt email, you must obtain your VUNet ID and password. If you are new to Vanderbilt University, you should receive an invitation to activate your VUNetID in early May 2024. The invitation will be sent to the email address you listed in your original application for admission.

If you are currently in the process of completing an undergraduate or graduate degree at Vanderbilt, or you’re already affiliated with Vanderbilt University in some other capacity, you will not receive this invitation; your VUNet ID and password will remain the same.

This will be your primary username and email and is the account that will be tied to your Commodore ID Card. All School of Medicine-related communications will go to this email address after June 1st.

Change of Address

Any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Facebook

If you are a Facebook user, please join the Class of 2028 Facebook page!

MSTP Commit to Enroll

This is the deadline for admitted MSTP students to indicate that they "Commit to Enroll" (CTE) at VUSM in the AAMC Choose Your Medical School tool. When a candidate indicates they "Commit to Enroll",  the candidate must have withdrawn from all waitlists and from any other acceptances. Failure to comply with this process by midnight Central Time on the stated date, may result in the rescission of the candidate's acceptance.

Immunization Requirements

This is the deadline for completing Vanderbilt's immunization requirements. Click one of the links below to:

• Read more about our requirements

Keep in mind that all incoming medical students must be in compliance with the state-mandated immunization requirements in order to proceed with enrollment.

Please note that you will not be able to submit your immunization record until you receive your VUNetID in early to mid-May. We encourage you to complete the paperwork and hold on to it until you can submit it in June. If you have any questions about the immunization record, please get in touch with Student Health Services.

Big/Little Survey

An important part of Vanderbilt's thriving Wellness Program is the Big/Little pairings between VMS1s and VMS2s. The Vanderbilt student leaders have crafted a short survey to help new students get paired based on personality, hobbies, interests, etc.

Register for Orientation

More information to register for Orientation will be going out in June. Also, don't forget that once your degree has been conferred on your undergraduate transcript, please request that a digital copy be sent to mdadmissions@vanderbilt.edu.

MD Commit to Enroll

This is the deadline for admitted MD students to indicate that they "Commit to Enroll" (CTE) at VUSM in the AAMC Choose Your Medical School tool. When a candidate indicates they "Commit to Enroll",  the candidate must have withdrawn from all waitlists and from any other acceptances. Failure to comply with this process by midnight Central Time on the stated, may result in the rescission of the candidate's acceptance.

Waive Student Health Insurance Deadline

You are required to have health insurance at all times. Unfortunately, the University plan coverage dates do not coincide with the Medical School start dates.  For the academic year 2022-2024, The University plan is in effect from August 12, 2023 to August 11, 2024. More information for incoming students will be coming in 2024.

Sign Up for Direct Deposit

You are encouraged to sign up for Direct Deposit through your YES account for student refunds only. This ensures that any remaining credit balance in your student account after tuition and fees have been paid will be deposited directly to an account you designate. Otherwise you will receive a paper check at the address on file in your YES account. Signing up for direct deposit after this date will cause you to receive a paper check at the address on file in your YES account.

Transcripts Required for Matriculation (MD Students)

It is a university requirement that Vanderbilt has a complete record of your undergraduate and/or graduate preparation with degree(s) conferred prior to your matriculation to medical school. Please send all official final transcripts with degree awarded and date of graduation by July 1, 2024.

We kindly ask that you only submit digital copies of your transcripts since we are able to receive and process them more efficiently. These digital transcripts should be sent to us at mdadmissions@vanderbilt.edu.

Please note that transcripts sent to AMCAS during the application process do not fulfill this requirement.

If your institution is unable to comply with our July 1, 2024 deadline, then please obtain a letter from the registrar indicating that you have completed all requirements for graduation and will receive a final transcript when they are available at your university. Please note: digital copies of your transcripts sent via Secure Electronic Delivery (such as Parchment, National Student Clearinghouse, Parchment, etc.) will be accepted. We cannot accept emailed transcripts from you. If your institution is unable to provide a digital copy of your transcript, please email us at mdadmissions@vanderbilt.edu for accommodations.

We appreciate your assistance during this time of transition.

Commodore ID Card

New students can pre-order their Commodore ID Card by submitting a photo online. Please submit your ID badge photo by the process listed below by Thursday, July 4th. If you submit by this date, we’ll have your ID ready for you. Failure to meet this deadline will require you to visit the Card Office in Sarratt Student Center to have your photo taken and your Commodore ID Card produced.

Please upload a professional photo using the online portal – please read through the guidelines on acceptable photos.

REMEMBER – your photo will not only be on display on your Vanderbilt Commodore ID Card, but also in various systems such as professors’ seating charts and YES. Should you wish to change your photo later, there is a $25 charge for a replacement ID.

To upload your photo, login here using your VU VUNet ID and password. Select “Submit ID Photo” or on a smartphone select “ID Photo”. You can crop the photo on a smartphone by using one finger and dragging it diagonally to create a box, or by using a mouse if using a PC/Mac. Once you are happy with the photo, you can hit submit for approval.

Should you have any issues logging in, please reset your password here. If you have multiple VUNet IDs, please use the one connected to the University (VU) and not your VMC VUNet ID. If you have any questions, please contact commodorecard@vanderbilt.edu.

VUMC VUNet ID

Your VUMC ID is necessary to access clinical systems within the VUMC computing environment throughout your enrollment at VUSM. Because Vanderbilt University Medical Center (VUMC) is its own entity, employees and students have two different logins. Claiming your VUMC VUNet ID will not delete or override the VU VUNet ID that you have already set up. Please check your Vanderbilt email inbox for an email with the subject line "Invitation to Vanderbilt." You will need to complete this as soon as possible, and the email to activate to your VUMC VUNet ID is expected to be sent out no later than July 1st.

Register for Parking Permit

Parking Permit Info

If you wish to park a car/motorcycle on campus, then you MUST have a permit from University Parking Services.  With a permit, the closest authorized parking is at the 25th Avenue Garage, just a few short blocks from the School of Medicine.

• Please complete your purchase before the first day of orientation to avoid a possible parking ticket.
• Permits are virtual.
• To purchase a parking permit: click here

Vanderbilt offers a daily parking program for full and part-time faculty, staff, postdocs and graduate and professional students.  Participants will pay to park only on days they drive a vehicle to campus and will have access to park in Terrace Place, Wesley Place, Sony and West garages.  Applications are accepted on a rolling basis, those received on Wednesdays by noon will have access to the daily parking garages by the end of the week.  Daily parking permit holders can earn sustainable commute incentives by logging weekday carpool, vanpool, walk, bike, bus, or train commutes. Vehicle ownership is not required for daily parking permits.  Learn more and apply here.

Further parking questions? Visit https://www.vanderbilt.edu/traffic_parking/permit-parking.php

Move into Nashville Housing

Orientation is only days away! The best case scenario is to be moved in to your Nashville house or apartment by July 12, 2024. Remember that any changes in your mailing address and telephone number should immediately be provided to AMCAS and the Office of Admissions, Vanderbilt University School of Medicine. This is particularly important during the summer months prior to registration and enrollment.

Student Records Check In

The University Registrar requires that you manage your local address and telephone number through the online YES (Your Enrollment Services) system. Learn more basic information about YES.

Vanderbilt devotes considerable resources to assisting students in making intelligent choices regarding their own health and safety, as well as the health and safety of other students and the larger Vanderbilt community. Among these resources are online education programs designed to provide critical information about our community's expectations. All incoming graduate and professional students are required to complete the modules outlined below by the deadline listed in the email they receive from Student Affairs. The modules typically launch in late early August depending on when university policies are finalized. Students are given 2 weeks to complete them after receiving the email. Please note that emails will be sent to students’ Vanderbilt email address from @safecolleges.com when the modules are available to be completed. The subject line is “Mandatory Be Smart-Be Safe Modules to Complete.”

• Sexual Assault Prevention for Graduate Students
• Diversity, Equity, Inclusion, & Belonging
• Protecting Youth: Building a Culture of Safety
• Health and Safety Awareness at VU
• Student Care Network: A Wellbeing Story

You will need your VU VUNetID and password to access the courses through Vector. If you have any issues accessing these courses, please contact SAcompliance@vanderbilt.edu.

Required Orientation Program

The agenda with locations will be emailed to your Vanderbilt.edu account the week of
July 8th. Please be sure to check your Vanderbilt email for this information.

You must bring 2 forms of ID for fingerprinting and PIV card processing.

The primary identity source document shall be one of the following forms of identification:

• S. Passport or a U.S. Passport Card;
• Permanent Resident Card or an Alien Registration Receipt Card (Form I-551);
• Foreign passport;
• Employment Authorization Document that contains a photograph (Form I-766);
• Driver's license or an ID card issued by a state or possession of the United States provided it contains a photograph;
• S. Military ID card;
• S. Military dependent's ID card;
• PIV Card.

The secondary identity source document may be from the list above but cannot be of the same type as the primary identity source document.  The secondary identity source document may also be one of the following:

• S. Social Security Card issued by the Social Security Administration; NOT LAMINATED
• Original or certified copy of a birth certificate issued by a state, county, municipal authority, possession, or outlying possession of the United States bearing an official seal;
• ID card issued by a federal, state, or local government agency or entity, provided it contains a photograph;
• Voter's registration card;
• S. Coast Guard Merchant Mariner Card;
• Certificate of U.S. Citizenship (Form N-560 or N-561);
• Certificate of Naturalization (Form N-550 or N-570);
• S. Citizen ID Card (Form I-197);
• Identification Card for Use of Resident Citizen in the United States (Form I-179);
• Certification of Birth Abroad or Certification of Report of Birth issued by the Department of State (Form FS-545 or Form DS-1350);
• Temporary Resident Card (Form I-688);
• Reentry Permit (Form I-327);
• Refugee Travel Document (Form I-571);
• Employment authorization document issued by Department of Homeland Security (DHS);
• Employment Authorization Document issued by DHS with photograph (Form I-688B);
• Driver's license issued by a Canadian government entity; or
• Native American tribal document
• Congressional Identification (ID) that meets FIPS 201-2 requirements (Must have visible expiration date in red font).

List of Unacceptable Forms of ID

Student ID cards (including public/state universities as well as private universities)

Gun or Firearm permits

License to Carry

Hunting/Fishing permits

Facility Badge

Temporary Driver’s Licenses

Selective Service Card

Company ID Card

Complete VSTAR Course

You are required to complete an online orientation to the learning management system VSTAR. This is a required course and must be completed before you arrive at orientation. It will allow you to become familiar with the platform in which all of your courses will be delivered. Click here to access the course and sign in using your VU VUNet ID.

Complete VUMC Learning Exchange Courses

You are required to complete the following courses through the VUMC Learning Exchange prior to Orientation:

• 2025 FY Annual Training Curriculum
  • 2023 Protecting Patient Privacy
  • 2023 Cyber Security
  • 2023 General Compliance Topics
  • 2023 Safety Topics
• 2025 FY Initial Bloodborne Pathogens and Infection Prevention Curriculum
• A Workforce Member's Guide to the Mutual Respect Policy

You will need your VUMC NetID and password to access the courses. If you have any issues accessing these courses, please get in touch with Emily Blake (emily.w.blake@vanderbilt.edu) and LearningExchange@vumc.org.

First Day of Class

Classes begin. Attendance required.

E-Bills Available for Viewing

On August 1, 2024 , your electronic bill will be available for viewing in the YES student portal.

Tuition and Fees Due

August 30, 2024 will be the due date for the first installment of tuition and fees.