Healthcare Research Project Manager

If you would like more information about this position, please contact:

Autumn D. Zuckerman PharmD, BCPS, AAHIVP, CSP
Director, Health Outcomes and Research
Vanderbilt Specialty Pharmacy
autumn.zuckerman@vumc.org

You may apply for this position here: https://vanderbilt.taleo.net/careersection/.vu_cs/jobdetail.ftl?job=2112638&tz=GMT-05%3A00&tzname=America%2FChicago

Job Summary

In your pivotal role as a Healthcare Research Project manager, you will oversee research projects and analysis under occasional guidance.  You will play an active role in research study design, execution, and dissemination including developing research proposals, project planning documents, abstract and manuscript writing.  You will work with other team members and management to identify appropriate resources needed, develop schedules to ensure timely completion of projects, and effectively coordinate the activities of the research team. You will have the opportunity to assist with developing and maintaining research training curriculum for pharmacists and students. manuscript writing.

 

Key Responsibilities

• Under direct supervision, coordinate and oversee planning, development, and execution of various projects to meet established goals, objectives and timelines.
  • Coordinate the transition from Project Evaluation to Project Implementation.
  • Organize Team Resources
  • Develop high-level project plan and achieve buy in on task responsibilities and timelines from the appropriate team members.
  • Evaluate project risks and develop contingency plans, as appropriate.
  • Define project objectives and define success measurements.
  • Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required and in a timely manner.
  • Coordinate development and approval of appropriate requirements and design documentation.
  • Develop detailed project plan.
  • Coordinate development of detailed go live plan.
  • Assist and monitor implementation of project plan.
  • Facilitate monitoring issues and assist with control execution if project course corrections are required.
  • Coordinate completion of project closes out documentation, especially Lessons Learned.
  • Coordinate and lead project team and work group meetings, as required.
  • Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations.
  • Identify, document and manage project issues and escalate, as appropriate, to achieve timely resolution.
  • Ensure compliance with regulatory agencies including meeting deadlines, when applicable.
  • Ensure integrity and security of institutional data.
  • Keep up-to-date on project management software systems, practices and technological developments, as appropriate.
  • Actively participate in Team Meetings.
  • Readily volunteer to assist fellow team members as needed.
  • Promote constructive formal and informal information sharing and interdisciplinary collaboration.

 

• Provide professional and/or technical leadership in the execution of day to day project activities.
• May present at national conferences/panels and contribute to publications.
• Communicate within and across area(s) to maximize information sharing around progress, needs, interdependencies and/or accomplishments.
• Assist with learner and pharmacist education on research-related topics.
• Mentor and lead pharmacists and learners in designing, executing, and disseminating research aligning with the mission and goals of the department.
• Manage the components of a research project.
• Communicate and model Vanderbilt Specialty Pharmacy values and mission.
• Establish, support, and promote ownership of team/departmental goals. Work as a team to accomplish common departmental goals. Willingly accept responsibility and perform expected and unexpected tasks. Willingly exert extra effort when necessary to get the job done.
• Exhibit strong leadership skills. Apply key concepts of facilitative leadership. Delegate tasks as appropriate and follows up to assure completion.
• Effectively motivate team members. Listen and understand other team member’s point of view. Consider suggestions from others. Create and support a climate of trust, openness, and honest communication.
• Recognize areas of responsibility and takes charge of them. Take ownership of problems brought to their attention. Follow through from analysis to problem resolution. Continually review and implement feedback to improve processes.
• Focus on continuous improvement and demonstrate a positive attitude in response to constructive feedback
• Assign and review work; effectively prioritize tasks and work assignments.
• Delegates tasks as appropriate and follow up to assure completion.
• Encourage appreciation and respect of diversity in workplace. Treat all team members as unique individuals with valuable resources and skills that enhance the team.
• Plan, organize, and complete projects in an efficient manner.
• Facilitate the identification of gaps in service level/processes to identify potential areas for improvement.
• Communicate in and across teams to maximize effectiveness, efficiency, and information sharing.
• Distinguish critical needs/problems from less urgent ones. Demonstrate ability to prioritize tasks and issues.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

 

Technical Capabilities

• Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Project Planning (Intermediate): Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a medium sized project. Appropriately matches equipment and capital resources to task demands. Reshapes project during life-cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the stage of the project. Works with basic project management tools, either paper-based or computer software systems.
• Gap Analysis (Intermediate): Analyzes the difference between the current and desired state. The ability to draw appropriate and valid conclusions from data presented, sifting through data to determine the most significant elements. Identifying common elements and themes in situations and actions, recognizing cause and effect relationships.
• Research Knowledge (Intermediate to Advanced): Leads team members in research study design, execution and dissemination.
• Teaching (Intermediate): Develop and communicate research resources to facilitate growth and development of team members in the area of research.

Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/Complexity of Work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.
• Productivity: Completes projects in a timely manner that support the mission of the Program.

Core Capabilities

Supporting Colleagues

• Develops Self and Others: Continuously improves own skills by identifying development opportunities. Provides training and mentorship to pharmacists in the area of research.
• Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas
• Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner

Delivering Excellent Services

• Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them
• Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions
• Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees’ effectiveness

Ensuring High Quality

• Performs excellent work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly
• Ensures continuous improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them
• Fulfills safety and regulatory requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring

Managing Resources Effectively

• Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure
• Stewards Organizational Resources: Applies to understand of the departmental work to effectively manage resources for a department/area
• Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities

Fostering Innovation

• Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches
• Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges
• Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements

Basic Qualifications

• Minimum Education: Masters or Doctorate degree
• Minimum Experience: 2 Year(s)
• ​​​​​​​Education/Experience Notes: Previous research and publication experience are necessary
• Licensure/Certification: None
• Licensure/Certification Notes: None Specified

 

 Bachelor’s Degree (or equivalent experience) and 3 years relevant experience

Licensure, Certification, and/or Registration (LCR):

• Physical Requirements/Strengths needed & Physical Demands:
  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.

  Movement

  • Occasional: Standing: Remaining on one’s feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
  • Frequent: Sitting: Remaining in seated position
  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
  • Frequent: Bimanual Dexterity: Requiring the use of both hands.

  Sensory

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Continuous: Smell: Ability to detect and identify odors.

  Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.