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Job Opportunity: VICTR Scientific Project Manager, VUMC, Nashville, TN

Posted by on Thursday, February 24, 2022 in Job Opportunities .

Scientific Project Manager2202140



Primary Location

 TN-Nashville-2525 West End Ave

VICTR Scientific Project Manager


Provide project management support and analysis under occasional guidance for evidence-based clinical initiatives. Interface and collaborate extensively with Principal Investigators and other appropriate health system departments. Identify appropriate resources needed and coordinate the curation of scientific evidence. Coordinate activities of best practice maintenance, clinician guidance documentation and engagement, project team, project development and timeline management, special projects, quality control of deliverables and standardization of processes toward more effective and efficient operations. Interface and collaborate extensively with health system operational departments.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation’s best, #15 Education and Training
  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
  • Becker’s Hospital Review: one of the “100 Greatest Hospitals in America”
  • The Leapfrog Group: grade “A” in Hospital Safety Score
  • National Institutes of Health: among the top 10 grant awardees for medical research in the US
  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
  • Nashville Business Journal: Middle Tennessee’s healthiest employer
  • American Hospital Association: among the 100 “Most Wired” medical systems in the US


  • Plan, develop, lead and execute projects in order to meet established goals and objectives at the direction of the Principal Investigator.
  • Perform data collection, analysis, and interpretation to update current processes.
  • Facilitates the proper level of regulatory compliance for each study, preparing quality-related documentations and addressing quality-related findings.
  • Participate in presentations at scientific conferences, steering committee meetings, or other scientific meetings as needed by the Principal Investigator and project.
  • The responsibilities listed are a general overview of the position and additional duties may be assigned.



  • Provide professional and scientific leadership in the execution of day-to-day project activities. Plan and maintain schedule of projects and timelines. Develop research protocols and prepare draft/final study protocols for studies. Meet budgetary requirements and aims of the grant award. Identify gaps in processes and potential areas for improvement. Participate in meetings as required with sponsoring agencies and/or collaborating professionals and vendors. Communicate as needed with colleagues, leadership, Principal Investigator, collaborating professionals, the Human Research Protection Program, the scientific community, and others.


  • Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required in a timely manner. Coordinate and lead steering committee, project team and work group meetings, as required. Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations. Identify, document, and manage project issues and escalate, as appropriate, to achieve timely resolution. Ensure compliance with regulatory agencies including meeting deadlines, when applicable.


  • Serve as the data expert on projects. Perform data collection and evaluation. Perform data analysis, data QC, and data interpretation. Evaluate significance of data and report findings. Update database(s), or provide information as case may be, on a daily basis. Ensure integrity and security of scientific data. Ensure compliance with regulatory agencies including meeting deadlines.


  • Review, edit and contribute to various materials for publication. Assist in manuscript preparation for scientific journals. Generate SOPs, graphs, slides, protocols, and manuscripts for publication. Plan and coordinate literature and library searches, as well as data collection programs. Generate reports for internal use and generate executive level study summaries for leadership as needed.


  • Manage multiple projects simultaneously. Practice unique scientific methods, tests, techniques, etc. Maintain tools, computer programs, and SOPs required for studies. Ensure that regulations and SOPs are followed in all activities. Provide project management leadership through effective goal setting, delegation, hands-on involvement and communication. May contribute to intellectual property development and patent prosecution.


  • Bachelor’s Degree; Master’s desired (PhD in appropriate scientific discipline preferred)
  • 3 years of relevant experience

Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.


  • Occasional: Standing: Remaining on one’s feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
  • Frequent: Sitting: Remaining in seated position
  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
  • Frequent: Bimanual Dexterity: Requiring the use of both hands.


  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

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