Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICTRJob Summary:

This is a full-time/exempt term position lasting six months to one year.

JOB SUMMARY
Provide project management support and analysis for evidence-based clinical initiatives. Interface and collaborate extensively with Principal Investigators and other appropriate health system departments. Identify appropriate resources needed and coordinate the curation of scientific evidence. Coordinate activities of best practice maintenance, clinician guidance documentation and engagement, project team, project development and timeline management, special projects, quality control of deliverables and standardization of processes toward more effective and efficient operations. Interface and collaborate extensively with health system operational departments.About the Department

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research.  Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care.  VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.  For more information, please visit https://victr.vumc.org/.

KEY RESPONSIBILITIES

• Plan, develop, lead and execute projects in order to meet established goals and objectives at the direction of the Principal Investigator.
• Perform data collection, analysis, and interpretation to update current processes.
• Facilitates the proper level of regulatory compliance for each study, preparing quality-related documentations and addressing quality-related findings.
• Participate in presentations at scientific conferences, steering committee meetings, or other scientific meetings as needed by the Principal Investigator and project.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

PROJECT PLANNING AND DEVELOPMENT (INTERMEDIATE)

• Provide professional and scientific leadership in the execution of day-to-day project activities. Plan and maintain schedule of projects and timelines. Develop complex research protocols and prepare draft/final study protocols for studies. Meet budgetary requirements and aims of the grant award. Assures the proper level of regulatory compliance for each study, preparing quality-related documentations and addressing quality-related findings. Participate in meetings as required with sponsoring agencies and/or collaborating professionals and vendors. Communicate as needed with colleagues, leadership, Principal Investigator, collaborating professionals, the Human Research Protection Program, the scientific community, and others.

PROJECT MANAGEMENT (NOVICE)

• Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required in a timely manner. Coordinate and lead steering committee, project team and work group meetings, as required. Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations. Identify, document, and manage project issues and escalate, as appropriate, to achieve timely resolution. Ensure compliance with regulatory agencies including meeting deadlines, when applicable.

DATA ANALYSIS (INTERMEDIATE)

• Serve as the data expert on projects. Perform data collection and evaluation. Perform data analysis, data QC, and data interpretation. Evaluate significance of data and report findings. Update database(s), or provide information as case may be, on a daily basis. Ensure integrity and security of scientific data. Ensure compliance with regulatory agencies including meeting deadlines.

PUBLICATION MANAGEMENT (INTERMEDIATE)

• Review, edit and contribute to various materials for publication. Assist in manuscript preparation for scientific journals. Generate SOPs, graphs, slides, protocols, and manuscripts for publication. Plan and coordinate literature and library searches, as well as data collection programs. Generate reports for internal use and generate executive level study summaries for leadership as needed.

LEADERSHIP (INTERMEDIATE)

• Manage multiple projects simultaneously. Practice unique scientific methods, tests, techniques, etc. Maintain tools, computer programs, and SOPs required for studies. Ensure that regulations and SOPs are followed in all activities. May supervise, train and/or mentor staff. Provide project management leadership through effective goal setting, delegation, hands-on involvement and communication. Participate in presentations at scientific conferences, steering committee meetings, or other scientific meetings as needed by the Principal Investigator and project. Serve as key personnel on grants when appropriate. May contribute to intellectual property development and patent prosecution.

BASIC QUALIFICATIONS

• Master’s Degree (Required)
• PhD in Pharmacology, Physiology, or Immunology (Preferred)
• 5 years of relevant experience (Required)

ADDITIONAL INFORMATION

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.  This position will be based in Nashville, TN with the potential for remote work opportunities.

ADDITIONAL INFORMATION

This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.  This position will be based in Nashville, TN with the potential for remote work opportunities.

Vanderbilt University Medical Center TempForce (TempForce) was created to connect temporary talent to areas throughout the Medical Center. TempForce places diverse and skilled personnel to departments across the Medical Center. In any given year, TempForce fills a wide variety of temporary requests including pharmacists, administrative/clerical roles, medical assistants and more.

We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one’s own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees’ effectiveness. Ensuring High Quality: – Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. – Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: – Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled